Job Title: Business Unit / Sales Coordinator
Location: Maynooth
Salary: Up to €50,000 (depending on experience)

About the Company:
Our client is a well-established international design and construction contractor delivering complex, high-value projects across the UK, Ireland, and mainland Europe. Operating across sectors such as food production, pharmaceuticals, data centres, logistics, and advanced manufacturing, they are recognised for their ability to deliver technically challenging projects with precision and efficiency.

About the Role:
We are seeking a proactive Business Unit / Sales Coordinator to support both the business development and operational activities of the facilities management unit. This role will play a key part in managing client communications, preparing proposals and presentations, coordinating internal resources, and ensuring the smooth running of sales and operational processes.

The successful candidate will be highly organised, detail-oriented, and confident in balancing administrative responsibilities with direct support for sales and business growth activities.

Key Responsibilities:

• Coordinate and implement business policies, processes, and reporting requirements across the Facilities Management (FM) unit.
• Organise and support contract review meetings, business unit reviews, and audit schedules.
• Manage QHSE online reporting, including hazards, audits, and compliance reports.
• Track holidays, sickness, and staffing structures in collaboration with HR.
• Provide administrative support including diary, email, and travel management for the FM COO.
• Assist in preparing sales proposals, pre-qualification questionnaires, and supporting literature (ITT, RFP, RFI, brochures).
• Liaise with subcontractors and business development teams to ensure competitive pricing for opportunities.
• Support the mobilisation of new contracts and services.
• Prepare performance dashboards, KPIs, and sales activity reports.
• Assist with budgeting, expenses, and invoice tracking for sales activities.
• Contribute to team collaboration, business development, and effective communication across the FM business.

Skills & Experience Required:

• Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• Minimum 2 years’ experience in a coordination or administrative role, preferably in facilities management or a service-based industry.
• Strong knowledge of facilities or property management processes.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong organisational skills and the ability to manage multiple tasks in a busy office environment.
• Ability to work independently as well as collaboratively in a team setting.

Contact information

Amy Roberts